All fileee features for your company

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All fileee features at a glance

Mobile Scan

Mobile Scan

With mobile scanning, you can easily scan documents from your smartphone. The fileee app automatically improves the scan for optimal scanning results. With the help of the fileeeBox you can scan your documents even easier and faster.

Discover fileeeBox

Scanner

You already have a scanner and want to add many documents to fileee? No problem! Simply use your scanner with fileee via the Scan2Mail function and send the scans directly from the device to your fileee email address. Alternatively, you can also redirect via a connected cloud service.

Upload documents

On your smartphone or tablet, you can scan documents directly via the app or import them into fileee via the system function. You can also easily upload documents to fileee on your desktop - also very simply via drag & drop.

Receive email

Receive email - simply send to your fileee email address

When you register with fileee, you will automatically receive an individual fileee email address, which you will find in your profile. You or third parties can send documents to this email address at any time, which will be automatically added to fileee.

Connect e-mail

Connect e-mail account

Connect other email inboxes to fileee and forward emails to fileee to add documents and attachments to your account. With automatic forwarding, you can also automatically add email invoices to fileee - without a lot of work.

Receive documents

Receive documents from others

With fileee Spaces, you can share documents with third parties and receive documents from them - digitally and legally secure. The integrated chat function keeps every participant up-to-date. For example, you can easily forward relevant documents to your tax advisor and avoid the insecure sending of documents by e-mail.

Connect cloud storage

Connect cloud storage

Connect your cloud storage services to fileee and have all your documents imported into fileee and stored automatically. Use the cloud storage services as an interface for connecting many other services and import documents from other apps and services easily and automatically.
Tip: The number of possible connections is determined by your tariff. With PREMIUM, for example, you can connect up to four services.

Connect partners

With the fileee Appstore and the fileee partners, you receive all documents from other services or from affiliated companies directly in fileee.

Discover fileee AppStore

Full text recognition

Full text recognition

fileee analyses your documents with full text. Thanks to OCR, you can search for every word in the document and also mark and copy text from documents. Searched terms are highlighted in colour in the document so that you can find the information even faster.
Tip: With PREMIUM you can even download PDFs with full text.

Metadata extraction

Metadata extraction

Our AI analyses your documents and recognises important information automatically. The sender, date, invoice amount or IBAN and much more are recognised automatically. Of course, the AI also recognises the type of document.

Learn more about AI

Automatic naming

Based on the recognised metadata, our AI automatically names the document with a meaningful title. In this way, you can recognise directly from the name which document it is.

Learn more about AI

Automatic tags

Automatic tags

Simple tags instead of complex folder structures help you to sort and find your documents. fileee even sets the first tags automatically. Of course, you can also add your own tags and assign several tags to a document to bring even more structure to your documents.

Learn more about AI

Reminder of tasks

Reminder of tasks

fileee automatically recognises deadlines and dates in your documents, sets tasks for them and reminds you of them. You can also define your own tasks for documents and be reminded of them. In fileee, all pending tasks are clearly displayed and you are also reminded of your deadlines by push message or email.

Learn more about AI

Prioritised analysis

Professional

Prioritised analysis

With fileee PROFESSIONAL, your documents are given priority and processed faster during analysis. With fileee ENTERPRISE, you can be sure of the fastest analysis. This saves you valuable time, especially if you upload many or particularly large documents to fileee.

Automatic deletion date

Premium

Automatic deletion date

You may not want to keep many documents forever, but only as long as you are required to. With fileee PREMIUM you can define when certain documents should be deleted automatically. This saves you sorting out and you keep the focus on the important things.

Workflows - coming soon

Professional

Workflows - coming soon

fileee recognises workflows for you and can automatically process your documents for you in the future or suggest what you can do with certain documents. This makes sharing and archiving documents even faster and more effective.

Edit pages

Edit documents / pages

With fileee you can easily edit your documents. You can rotate or delete pages, merge documents or extract individual pages from a document.
Tip: Soon this feature will also be available in our web app.

Full text search

Your documents are analysed and prepared with the help of our AI. You can find the information you need within the documents in seconds. The information you are looking for is also highlighted in colour so that you can find it at first glance. With the fileeeBox, you can even find your corresponding originals in seconds.

Discover fileeeBox

Edit metadata

Our AI analyses your documents and recognises important information automatically. Of course, you can adapt and change this information individually if, for example, the invoice amount has changed in a document.

Set tags yourself

Set tags yourself

Create your own tags and design your individual structure to sort your documents and find them again quickly. Of course, you can also assign several tags to a document.

Set tasks yourself

Set tasks yourself

fileee already recognises deadlines and dates automatically, but of course you can also set your own tasks for each document, for example to map document processes such as invoice approval. In the app, all deadlines are clearly displayed and you are also reminded of your tasks by email or push message.

Calendar integration

Premium

Calendar integration

In addition to the clear display and reminders, fileee PREMIUM allows you to synchronise your tasks from fileee with your calendar. This way, you always have an overview of all important deadlines, even when scheduling.

Easy download

Your documents are well sorted and safely stored in fileee. But of course you can also download your documents individually or collectively as PDFs. It is also possible to download individual pages in the document as a PDF.

Advanced download

Premium

Advanced download

With fileee PREMIUM you can also download your documents with full text. This makes them completely searchable offline and you can even mark and copy texts.

Table export

Premium

Table export

For an even better overview, fileee PREMIUM allows you to download the metadata of your documents, such as sender, invoice date or IBAN, clearly arranged as a table.
Tip: Soon the export will include all metadata such as tags.

All devices

With fileee, your documents are stored securely and individually encrypted in the cloud. So you always have access to your documents from all devices. Whether on your smartphone, tablet or desktop, your documents are immediately synchronised on all your devices.

Multi-Edit

Premium

Edit multiple documents at the same time

Multi-Edit

Edit the metadata of several documents simultaneously. Especially with high document volumes, you save time and manage your documents even faster in fileee.

fileee Pay

Premium

fileee Pay

Pay scanned or imported invoices directly with fileee Pay in the fileee app or web app and save even more time in your processes.

Automations

Professional

Automations

Whether it's invoice approval, travel expense accounting, assigning tags or assigning tasks: Automate manual work processes such as approving invoices, assigning tags or creating tasks in fileee with our automation feature.

Share document

With fileee Spaces, you can share documents with employees or third parties, but editing of the documents is restricted so that your documents are protected from changes. Of course, you can revoke the release at any time.

Messenger

Messenger

Document management is teamwork. The integrated chat function in fileee Spaces allows you to talk to each other, distribute tasks and ask questions. This way, you all always stay up-to-date and keep track of your communication.

Notifications

Notifications

When someone uploads a new document to a shared fileee space or sends a message, everyone involved receives a notification. This way you can work on shared documents even faster and more productively. Of course, the notifications can be switched on or off individually for each Space.

Assign rights

For each fileee Space, you can individually set which rights other participants should have. In this way, you can specifically decide who can make settings in the respective Space, such as inviting other participants and who only has read access.

Create team

Premium

Create team

With fileee PREMIUM Business you create your team, assign roles and rights and can not only manage documents together, but also digitally map work processes around documents. Team members with the appropriate rights can edit the metadata of documents without restrictions. Tags, fileee boxes, contacts and other fileee attributes are visible to everyone in the team.

Assign tasks

Premium

Assign tasks

If you have activated a team, you can assign tasks on documents to a team member. This means that, for example, invoice approvals, contract processes and other work processes related to documents can be freely implemented in your organisation.

fileee Pay

Premium

fileee Pay - coming soon

Soon pay scanned or imported invoices directly with fileee Pay in the fileee app or web app and save even more time in your processes.

fileee Sign - coming soon

Premium

fileee Sign - coming soon

Sign offers, contracts and similar directly in fileee and also share the documents with others for signature - legally compliant and all in one application. Thanks to the highest security standards, you are always protected.

Accounting software

Premium

Accounting software

Simply export documents to DATEV, lexoffice, Agenda and SevDesk and link up to 8 accounts to your fileee account. This allows you to work even more efficiently with your tax advisor.

Create checklists - coming soon

Create checklists, e.g. to request certain documents from employees and customers or to request other data.

Passcode/ FingerPrint

Passcode/ FingerPrint

For additional protection, you can also secure the fileee app with a passcode. This way you can also make sure that only you have access to your personal documents and data.

More about security in fileee

2-factor authentication

2-factor authentication

fileee is as secure as your online banking and keeps all your documents safe in your personal fileee vault. With the additional 2-factor authentication, your documents remain protected even if you lose your password or it is stolen.

Read blog post on 2FA

Hybrid encryption

Hybrid encryption of documents

Thanks to our innovative hybrid encryption, your documents are always more reliably protected than with conventional systems. Only you have access to your documents, as they are encrypted on our servers and only decrypted on your end device.

More about security in fileee

Audit-proof filing

Premium

Revision safety

Store documents in an audit-proof manner with a click of the mouse: it is then no longer possible to delete and edit the document from the time it was stored.

More about audit security