How waste management specialist Gaarmann Overhaus Container automates 90% of document workflows digitally with fileee DMS
4389
Documents/month
185
Automations
7
fileee editor:inside
This is GO Container
Gaarmann Overhaus Container has been a specialist waste disposal company and container service with over 1,500 containers in the Münster area since 1996. The disposal of construction waste, residual waste, green waste and other waste is part of the day-to-day business and generates over 80,000 incoming invoices and weighing slips per year alone. With the generational change, the focus shifted to the digitalization of the company, as such large amounts of paperwork no longer fitted into the sustainable company philosophy. Since its foundation, the family-run company has combined the values of tradition and experience with innovation and sustainability.
Gaarmann Overhaus is a well-known brand in the Münster area with its green containers
PRODUCT
PROFESSIONAL
BRANCH
DISPOSAL
EMPLOYEES:INSIDE
25
Confusing: large volumes of paper documents
With the generation change and the accompanying modernization efforts in the family business came the question: How should such large volumes of documents - over 80,000 paper documents per year - be digitized without creating additional work? After all, a digital solution should definitely not be more complicated. An initial attempt at digitization with d.velop fell at precisely this hurdle. As a Münster-based company, GO Container then chose a Münster-based DMS solution: fileee.
"It was important to us that the solution not only runs digitally, but also faster."
Moritz de Boer
Project management GO Container
The challenge
All business processes at GO Container were still carried out on paper - which, with 20,000 weighing slips per year alone, is a huge amount of paper. On top of this, there was unnecessary walking to approve invoices, when the printed invoice was taken to the employee's desk only to find that he or she was not at their desk or in a meeting. This resulted in unnecessary delays or invoices being overlooked amidst the piles of paper. The digitization of processes should be uncomplicated and save time - an initial attempt with d.velop fell at precisely this hurdle.
"As we have a lot of customers and therefore a lot of sensitive customer data, it was particularly important to us that this data is stored securely. That's why we work with a German company and use features such as two-factor authentication."
Moritz de Boer
Project management GO Container
The solution
With fileee, it was not only possible to digitize the large quantities of weighing slips, but also to automate document workflows. Instead of running around the office with papers, documents are automatically shared with relevant colleagues and tasks are assigned automatically. As a result, GO Container has achieved an automation rate of over 90%, promoted effective working and saved a lot of time. All team members have access to documents that are relevant to them and approvals can be granted regardless of location and with a time delay. In the future, GO Container plans to automate further processes and integrate other systems such as merchandise management.
"After six months, we can say that everything we want and need to do digitally works with fileee and that all processes are simpler, faster and less complicated, especially with the automation."
Moritz de Boer
Project management GO Container
"Previously, we took the paper invoice to the colleague's desk to be approved. If the employee isn't there or is in a meeting, you have to go back later or the invoice sits on the desk for days or falls under the table, so to speak. This is now much easier with fileee. Invoices are now assigned to employees using tags and the colleague can log in and release the invoice with a time delay. The document then moves on - so we no longer all have to work on the same document at the same time and yet nothing gets lost. It runs much more smoothly, much faster and simply much less stressful."
Moritz de Boer
Project management GO Container
WEBINAR: Best Practice Webinar - How GO Container switched from 40k paper documents/year to 100% digital
Find out how Gaarmann Overhaus Container digitizes all documents with the fileee DMS and saves a lot of time with an automation rate of over 80%. This webinar will show you how quickly you can bring structure to your company's accounting and save valuable time using a best practice example. Get concentrated expert knowledge followed by a live Q&A to answer your open questions.
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